INDIAN ASSOCIATION OF AGE MANAGEMENT herein after called Society.
In these rules & regulations unless there is any thing repugnant in the subject of context, the following expressions shall have the meaning set out below
1) “SOCIETY” means Indian Association of Age Management.
2) RULES & REGULATIONS means and include these Rules and Regulations and such modifications as may be duly authorised in future.
3) “COMMITEE” means the body of society constituted for particular assignments under these Rules and Regulations.
4) “OFFICE” means the authorised office of the society.
5) “PRESIDENT” shall include the Vice Presidents or any acting President.
6) “FUND” shall mean the funds of the Society.
7) ” MEMBER” shall mean a member of Society.
iii) Any such person wishing to become a member of the society shall apply in the prescribed application form with such particulars and fees as may be prescribed by the Managing Commitee from time to time. Decision as to interpretation of conditions and qualifications for the membership shall vest with the Managing Commitee, who may refuse any application without assigning any reason or may admit the applicant to the membership of the societyat its sole discretion.
Every person who as an organisation who is desirous in taking membership of the Society, shall pay a sum of Rs 5100/ (rupees five thousand and one hundred only ) along with application form as Entrance Fees, which would be pay ble once in lifetime.
Every person who as an individual is desirous in taking membership of the Society, shall pay a sum of Rs 2100? ( rupees two thousand one hundred only) along with application form as Entrance Fees, which would be pay ble one time in life time.
– Every person who is an organisation member of the society, shall pay a sum of Rs 2100/ (Twentyone hundred only) annual membership fees every calender year.
-Every person who is an individual member of the society, shall pay a sum of Rs 1100 ( rupeesEleven hundred only )as annual membership fees every calender year.
vii) The annual subscription may get refixed from time to time as may be decided by the Managing Commitee.
A member of Society shall cease to be the member of the Society on the happening of any of the following events :
iii) or his/her/its/ failure to pay the dues of the society for five years and inspite of the final notice given under the approval of Managing Commitee in these circumstances the termination of membership, the member has the right to represent to managing commitee and if the two thirds of members of the managing commitee agree, he/she can be inducted as the member again provided all its arrears of annual membership fees along with penalty is paid.
iii) All general meetings of the Society shall be convened by a written circular sent to the members by the General Secretary or by any person appointed by the Managing Commitee.
Provided a certified true copy of the resolution is deposited with the office of the society 24 hours before the time of meeting.
iii) A person authorise by resolution as aforesaid shall be entitled to exercise the same rights and power on behalf of the body corporate/ organisation, which he represents as that body, could exercise if it were an individual member.
iii) Quorum the members present in person or by proxy shall form the quorum and shall be entitled to conduct the prescribed business of the Society.
1) The managing commitee shall convene every year an annual General Meeting of the Society with in six months of close of the financial year. Every notice calling the Annual General Meeting shall state the business, the date, time and place at which such meeting will be held and shall be served on every member not less than twenty one days before the date appointed for the meeting. Provided that accidental omission to give notice or non receipt of notice by any member shall not invalidate the proceedings of the meeting. Chairman will preside at all meetings of the Society and in his absense senior most President. In the absence of Chairman, Presidents, the members present shall elect a person to preside at the meeting.
(a) to consider annual report and statement of accounts including audited balance sheet for the year.
(b) to announce the names of elected members of the Managing Commitee.
(c) to appoint the auditors of the Society and fix their remuneration and remove any one of them.
(d) to transact such other business as may be brought before the meeting with the permission of the Chairman.
iii) At all general meeting of the Society, question shall ordinarily be determined by majority of the votes of Society members present and voting unless otherwise stated in these rules. In case of equality of votes, the chairman shall have a second or casting vote and his decisions shall be final.
i) The Association shall be supreme Authority, empowered to take all measures necessary for attainment of objects specified in the Memorandum of the Society.
The Managing Commitee shall have following powers:
iii) To act in the name of the Society and to take such steps as they may consider necessary or expedient for giving effect to the resolutions passed at the general meetings of the Society and generally to exercise all powers and functions of the Society not hereby exclusively conferred upon the general body of the Society.
vii) To constitute conduct defend or compound any legal proceedings by or against the Society.
viii) To invest and deal with any money of the Society not immediately required for the purpose thereof upon such securities and in such manner as they may think fit from time to time.
xii) To perform any other functions as may be assigned to it by the Society from time to time.
i) The managing Commitee shall consist of atleast five and not more than nine members.
1) Chairman-1 By co-option
2) President-1 By Election
3) Vice Presidents-1 By Election
4) General Secretary-1 By Election
5) Joint- Secretaries -2 By Election
6) Treasurer-1 By Election
iii) If the election could not be held at AGM for the valid reason then it shall require sanction of two third majority of the Managing Commitee.
The tenure of Managing Commitee and Executive Commitee shall be from the conclusion of the one annual general meeting to the conclusion of the two alternate annual general meeting ( viz. three years ) and all the members of the Managing Commitee shall retire at the alternate annual general meeting. The managing Commitee shall be elected by the majority of votes at the annual general meeting.
i) The Managing Commitee shall meet at least once in three months. The Chairman shall convene the meeting of the Managing Commitee by notice issued under the hands of the member Secretary or such other officer as may be appointed.
iii) The General Secretary shall arrange the business of the meeting and records the minutes of the proceeding.
The quorum required to constitute a meeting of the Managing Commitee shall not be less than five members personally present.
REGISTER OF MEMBERS:
A register of members shall be maintained in which shall be entered such information about the members as the Managing Commitee may decide. The register shall be open to inspection during office hours at the office of the Society by officers or members on payment of such fees and upon giving such intimation as may be, from time to time, be prescribed by the Managing Commitee in this behalf.
The funds of the Society shall be deposited in a scheduled bank and such part thereof as shall not be required for current expenses may at the direction of Managing Commitee be invested in such manner as Managing Commitee may decide from time to time.
The bank account of the Society will be operated by cheques signed by two members of the Managing Commitee jointly , which shall be amongst the Chairman, President, Member Secretary, Joint Secretary. Treasurer or such other officer or combination there as may be authorised by the Managing Commitee from time to time.
The financial year of the Society shall be from the first (1st) April to thirty first (31st) March of the following year. However the first financial year of the Society shall be from the date of registeration till 31st March of the following year.
The Managing Commitee shall cause to maintain proper books of the accounts of the Society and other relevant records and prepare the annual statement of accounts including the balance sheet in such form as prescribed under any other law for the time being in force as prescribed by the Institute of Chartered Accounts of India. The accounts of the Society shall be open for inspection to members during office hours at the office of Society on payment of such fees and upon giving such intimation as may, from time to time be prescribed by Managing Commitee in this behalf.
The accounts of the Society shall be audited annually by a Chartered Accountant duely appointed for the purpose by the Society in each Annual General Meeting. The first auditor will however be appointed by the Managing Commitee to hold office until the conclusion of the first Annual General Meeting of the Association.
Once in every year the list of members of the Managing Commitee shall be filed with Registrar of The Society as required under section 4 of Societies Registeration Act 1860
The Society may sue or may be sued in name of Chairman/ Member Secretary or any other officer as may be decided by Managing Commitee as per provision of section of Society Registeration Act, 1860
The Society shall have full power and authority to frame, amend or repeat any rules regulations and bye laws or guidelines for furtherance of the objects and in particular for matters relating to appointments, election, resignation of the Managing Commitee.
Amendments, alterations, abridgements or extensions of aims and objects or amalgamation with any other Society or change of name or change in the rules and regulatins of the Society shall be carried out in accordance with the provision of section 12 and 12 A of the Society Registeration Act, 1860 as applicable in the National Capital Territory of Delhi.
If Society needs to be dissolved it shall be dissolved as per provisions laid down under section 13 & 14 of the Society Registeration Act,1 860 as applicable in National Capital Territory of Delhi.
Certified that this is the correct copy of Rules & Regulations of The Society.
(…………………………….) (……………………………) (…………………………)
Chairman President General Secretary
Treasurr Vice President